TERMS OF SERVICE 

CONFERENCE REGISTRATION & ATTENDANCE TERMS AND CONDITIONS
Last Updated: July 21 2025

These Terms and Conditions (“Terms”) form a binding agreement between you (“Registrant,” “you,” “your”) and ProveIt Association, LLC (“PIA,” “we,” “our”) governing your registration for, attendance at, and participation in any in-person, hybrid, or virtual conference, meeting, or workshop produced by PIA (each, a “Conference”). By submitting a registration, you confirm that you have read, understood, and agree to these Terms.

1. Definitions

•  PIA Parties – PIA and its owners, officers, directors, employees, agents, consultants, contractors, and volunteers.
  • Conference – Any live, hybrid, or virtual event organized by PIA, including ProveIt! 2026 (February 16 – 20 2026, Hyatt Regency Dallas).

2. Registration & Payment

• Accepted payment methods appear on the registration page (major credit cards, ACH, wire). Full payment must clear before you receive on-site credentials or virtual access.
  • You are responsible for currency-exchange fees, VAT, GST, or similar taxes.
  • PIA may audit the registration category you select. If you choose an incorrect pricing tier, you authorize us to charge the difference to your original payment method.
  • Payments are processed by a PCI-compliant third-party provider using industry-standard encryption.

3. Cancellation & Refund Policy

• If PIA receives your written cancellation both (a) within 60 days of your original registration and (b) at least 60 days before the Conference start date, PIA will refund your registration fee minus a non-refundable US $150 administrative fee.
  • If you cancel less than 60 days before the Conference start date, or after the 60-day post-registration window has passed, no refund will be issued.
  • Failure to attend (“no-show”) without written notice results in no refund.
  • Approved refunds are returned to the original payment method; if that is not possible, PIA may issue a check or wire transfer.
  • With written approval, a paid registration may be transferred to another individual for the same event or applied to a future PIA Conference scheduled within 12 months. Additional fees apply if the substitute event costs more.
  • Canceling your registration does not cancel hotel, airline, or other travel reservations; you are solely responsible for those arrangements and costs.

4. Conference Modification or Cancellation by PIA

• If events beyond PIA’s control (e.g., natural disaster, terrorism, pandemic) make the planned in-person format unsafe or impracticable, PIA may:
  – Convert the Conference to a virtual event on the same dates, or
  – Reschedule the event and transfer your registration, or
  – Cancel the event and refund your registration fee in full.
  • For cancellations not caused by such events, PIA will give at least 40 days’ notice to the email address provided at registration and will refund registration fees in full.
  • Beyond the remedies above, PIA will not be liable for travel, lodging, or other consequential losses.

5. Code of Conduct

You agree to follow PIA’s Conference Code of Conduct (see proveitconference.com/code-of-conduct). Violations may result in expulsion without refund.

6. Media Release

By attending, you grant PIA permission to record, photograph, livestream, or otherwise capture your likeness or voice and to use such media worldwide, in any format, without compensation.

7. Data Privacy

• PIA collects registration data you provide (name, email, employer, job title, interests) and usage data generated during the event (badge scans, polls, chat, Q&A).
  • We use this information to manage your participation, improve future events, and send you relevant marketing unless you opt out.
  • With your consent (e.g., when your badge is scanned at a sponsor booth), selected data may be shared with sponsors and exhibitors.
  • To request access to, correction of, or deletion of your personal data, email [email protected].

8. Disclaimer of Warranties

Conferences are provided “as-is.” PIA disclaims all implied warranties, including merchantability and fitness for a particular purpose.

9. Limitation of Liability

To the fullest extent allowed by law, the total liability of the PIA Parties for any claim relating to a Conference will not exceed the registration fees you paid for that Conference.

10. Governing Law & Dispute Resolution

These Terms are governed by the laws of the State of Texas, USA. Any dispute shall be resolved by binding arbitration in Denton County, Texas, under the Commercial Arbitration Rules of the American Arbitration Association.

11. Entire Agreement

These Terms constitute the entire agreement between you and PIA regarding Conference participation and replace all prior or contemporaneous communications.

Questions?
Email [email protected]